Unitarian Universalist Congregation
of Northern Chautauqua

companionship  on  life's  sacred  journey

EXECUTIVE BOARD

At its meetings on April 4 and 17, the Executive Board discussed these topics:

  • “Path to Home” process outlined by the Building Acquisition Committee
  • “Search for the Future” visioning program, led by Barry Finkelstein
  • Developing a Strategic Plan and a projected budget
  • Roles and responsibilities of Building Acquisition Committee and its Financial Advisors
  • Disruptive Behavior Policy
  • Guidelines and Policy for Maintaining Covenant of Right Relations
  • Establishing a Right Relations Council
  • Welcoming Congregation Program
  • Date change for Annual Meeting

The next Executive Board Meeting is on Wed. May 23, at 6:30 PM in the Community Room of Westfield Memorial Hospital. Details are on the Calendar page under the News & Events tab above. Anyone with business to bring to the Board can present it in person or give it in writing to Secretary Janey Wagner.

The Unitarian Universalist Congregation of Northern Chautauqua is served by an Executive Board of seven voting members (see detail below). The Executive Board has general charge of the property of the congregation and the conduct of all of its business affairs and the control of its administration, including the appointment of committees.

Each year at the annual meeting in May or June, voting members of the congregation elect a Vice-President, who serves a three-year term, becoming President and then Past President in each succeeding year. The Secretary and one Member-at-Large are elected for two-year terms that begin in odd numbered years (e.g. July 1, 2011). The Treasurer and one other Member-at-Large are elected for two-year terms that begin in even number years (e.g. July 1, 2010).

The Executive Board holds regular monthly meetings. Special meetings shall be held at the call of the President, or upon written request of three members of the Board.

ALL OFFICERS AND BOARD MEMBERS SHALL:

  • Attend board meetings
  • Facilitate communication between UUCNC members and the board
  • Keep informed of UU issues and activities
  • Represent UUCNC members at board meetings
  • Use their talents, gifts, and abilities to the best of their ability to further the well-being of the UUCNC and its members.

PRESIDENT

  • The President shall preside at board and congregational metings
  • Serve as ex-officio member of all standing and special committees
  • Appoint annually, with the concurrence of the board, chairpersons of all authorized committees, and confirm the membership of all committees recommended by the respective chairpersons
  • Serve as the representative of the UUCNC to St. Lawrence District and UUA, and/or appoint representatives with the concurrence of the board to functions of the District and the UUA
  • Be authorized to draw warrants on the Treasurer for expenses within the limits of the budget as adopted by the congregation
  • And perform such other duties as are commonly associated with the office.

VICE-PRESIDENT

  • The Vice-President shall assist the President and assume the duties of the President when the President is absent or unable to perform his or her duties.

SECRETARY

  • The Secretary shall fulfill such duties as are customarily assigned to the office and shall have a list of voting members at each meeting of the congregation
  • Record and maintain minutes of board and congregational meetings and prepare copies for distribution to board members and the congregation
  • Keep and maintain files of communications and UUCNC documents
  • Prepare communications (letters, memos, etc.) between the board and other entities when requested to do so by the board
  • Receive and sort incoming mail and communications and redirect them to the appropriate office or person.

TREASURER

  • The Treasurer shall administer the system of collection, care and disbursement of all funds belonging to the congregation, subject to the approval of the board, and shall be present at board meetings
  • Keep and maintain the UUCNC bank accounts and other financial accounts
  • Keep and maintain all financial records of the UUCNC
  • Report financial activity to the board on a monthly basis
  • Issue payments and checks as authorized to do so by the board or board President.

MEMBERS-AT-LARGE

  • Attend board meetings
  • Represent the congregation
  • Advise the board President.

IMMEDIATE PAST PRESIDENT
The role of the Immediate Past President is to provide continuity, and to serve in an at-large capacity, with this additional responsibility:

  • Represent the Executive Board on the Finance Committee